Virtual Conferencing

Two virtual conferencing tools are centrally supported by Western: Zoom and Microsoft Teams. Please refer to the Virtual Conferencing Comparison Table for more information.

All CTG-managed classroom PCs are equipped with a camera and microphone which integrate with both of Western’s supported virtual conferencing applications. Please be aware that a/v systems have integrated the A/V Camera and Wireless Microphone with virtual conferencing tools that are hosted on the classroom PC. It is recommended that presenters utilize this arrangement for the best results.

These virtual conferencing applications use the wireless lavalier microphone as the default audio device to capture the presenter’s voice. The A/V camera is the default video device used to capture a live image of the presenter and / or presentation content.

Audio Support

High-quality audio is a priority in the delivery of a successful virtual conferencing session. In support of this please review the following information about audio in G.U. Classrooms.

Wireless Presenter Microphone

The wireless presenter microphone in G.U. Classrooms is integrated with the classroom PC so it will automatically be selected as the local audio source by the virtual conferencing tool. In your session simply unmute the wireless instructor mic in the virtual conferencing tool

Correct microphone placement is important to help ensure that the presenter’s voice is clearly captured for the remote participants and, where applicable, a recording of the lecture or event.

Check out the Wireless Microphones support page for more information about lavalier microphone placement.

Plug & Play Microphones

Presenters are welcome to connect their own USB microphones to the Classroom PC. However, it will be up to you, as the presenter, to ensure that audio levels have been tested/verified in whichever application you are using on the classroom PC.

Note: an external USB microphone may not automatically be selected as the default audio source on the classroom PC. The presenter should be prepared to make some adjustments in the virtual conferencing software so that their USB microphone will be prioritized as the audio source for their session.

Additional Microphone(s)

CTG provisions, and supports existing microphones that are natively integrated with CTG-managed a/v systems. While all A/V Systems installed in G.U. Classrooms typically feature at least one microphone, presenters are responsible for supplying any additional microphones that they may wish to use in their lecture, or event.

For information about connecting your own device(s) to a/v systems in G.U. spaces please reach out to us at the CTG Service Desk well in advance of your presentation, or event.

Video Camera Support

CTG-managed classroom PCs are equipped with an A/V Camera support virtual conferencing tools

Presenters are welcome to use a personal, USB webcam may instead be connected to the classroom PC to support virtual conferencing.

Note: an external USB Camera may not automatically be selected as the default video source on the classroom PC if the room already has an active camera. The presenter should be prepared to make some adjustments in the virtual conferencing software so that their USB camera will be prioritized as the video source for their session

PTZ Camera and Preset Controls

In G.U. Classrooms featuring a permanently installed, ceiling/wall mounted PTZ camera, a few preset camera angles are available. All preset controls for the PTZ camera are located on the A/V system’s touch screen.

The available presets are intended to capture the presenter/instructor area, along with a view of the room’s writing surface.

Check out PTZ Camera Control for more information.

Document Camera, and Zoom-Specific Adjustments

A permanently installed DocCam can be temporarily re-purposed to support a Zoom session that is hosted on the classroom PC. When the document camera is powered on, the Zoom client on the classroom PC will automatically detect it as the default video source.

In typical use, the Document Camera is intended to provide image magnification of documents and objects placed on the tabletop. When the DocCam is initially tasked as a Zoom camera, its video feed may appear to be upside down and/or backwards. To correct this, certain settings must be adjusted in the Zoom client:

  • In Zoom, press the up arrow beside the "Start Video" button
  • Select "Video Settings" to open the camera preview.
  • If the image needs to be rotated, click the "Rotate 90" button in the top right corner of the camera preview window until you achieve the desired image orientation.
  • If the camera preview is backwards or mirrored, uncheck the "Mirror My Video" option

Personal USB Web Camera

The classroom PC has USB ports available to support the connection of a personal USB Webcam.

Note: a personal USB Webcam typically includes a microphone. Please ensure that the preferred microphone is selected within the virtual conferencing tool. If choosing to use the embedded microphone, it will be up to you, as the presenter, to ensure that audio levels have been tested/verified in whichever application you are using on the classroom PC.