Video Conferencing

What is Video Conferencing?

Video Conferencing is teleconferencing in which video images are transmitted among the various geographically separated participants in a meeting. Originally done using analog video and satellite links, today video conferencing uses compressed digital images transmitted over wide area networks or the Internet.

What can WTS provide?

We offer our videoconferencing clients a Cisco infrastructure integrated with Western's voice system.

We support the following:

  • 1 full feature, multiparty conference using video and/or voice
  • Up to 1080p
  • H.323 and SIP endpoints
  • URI (DNS based) and/or extension dialing

How much does it cost?

Conferences on Monday to Friday between 8:30 am and 4:30 pm

  • $100 flat fee

Conferences outside of regular business hours

  • $100 flat fee
  • If support is required, the cost for Western Faculty and Staff is $65/hour; Affiliates: $75/hour

Where would the conference take place?

WTS sets up the conferences in room 5330 of the Support Services Building.

What information does WTS require?

  • The time and date of the conference
  • The number of remote locations connecting for the session
  • A technical contact name at the remote site(s)
  • A conference contact at Western
  • The preferred location of the conference
  • The number of people participating at the Western location
  • If there is an expectation to share computer based information (a Powerpoint presentation or other application) it would be helpful to know that for testing purposes

How much advance notice is required?

As with most things technical, there can never be enough advance notice. WTS would need to ensure that the technician is available for testing and setup on the day of the conference. Depending on the complexity of the conference, WTS would hope to have at least one week of notice.

How do I arrange a conference or get more information?

Video Conferencing is ONLY available to faculty, staff, and graduate students of the University of Western Ontario. Please fill in and submit the Video Conference Request Form and a member of the team will contact you as soon as possible.

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