Managing your storage in Outlook, OneDrive, and Teams helps keep your files and emails organized and your applications running smoothly. Here are some helpful best practices to keep your storage use efficient: 

Microsoft Outlook

• Use the Archive Mailbox and Personal Tags to automatically store emails that are older
• Use the "Search Folders" option to search for large email messages and delete or move those emails to the Archive Mailbox
  • In your Email Folder list right click Search Folders and click "New Search Folder"
  • Scroll down to "Large Mail" and select it.
  • Set the desired size (250kb is a good setting) and click OK
  • You will then see a categorized list of emails, listed by Huge to Small
• Empty your Deleted Items regularly - every 90 days is good practice

Microsoft OneDrive

• Use the "Sort" option in OneDrive to find older files that you may not need and consider deleting them to free up space regularly 
  
  • Log in to your Microsoft 365 through myoffice.uwo.ca
  • Go to the OneDrive app
  • Click the "Sort" option in the top right and select "Modified"
• You can also "Sort" by File Size to delete larger files that may not be needed using this method
• If you are working with files that are shared with a large number of colleagues, consider using a Microsoft Team and moving the files to that Team

Microsoft TEAMS

• Regularly review Teams that you have created. If you are no longer using a Team, review the contents to see if the files are still required and consider deleting the Team if it is no longer in use.
• Review any older or duplicate files within a Team regularly and delete any non-required files within that Team.