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Western Transitions Away from In-Person Exams

Added on December 15, 2021 by Jodie Roach
Updated on December 17, 2021

To facilitate Western’s transition to online exams, a condensed mini assessment request form has been created.  

STEP 1: IMPORTANT! Update your online assessment plans by DECEMBER 16th at 5:00 p.m. 

EXTRANET 

Navigation: (login) > left menu “Exam Central” > top menu “Assessments,” and dropdown “Assessment Requests” > “Click here to Update December Exam”  

Example: 

A view of Exam Central highlighting the "Click here to update December Exam" button on the right-hand side 

A checklist for tools being used for the exam; sequentially, OWL, Proctortrack, Gradescope, and Other

**All assessments that take place in the last five days of the exam period need to be reported in order to adequately support you. We will be in contact with the instructor/department if a submission has not been made by the deadline.  

STEP 2: Please Review the Resources and Strategies for Online Assessments Below: 

The Centre for Teaching & Learning (CTL), Western Technology Services (WTS), and the Office of the Registrar (OOR) have prepared the following just-in-time resources and strategies to assist faculty to wrap up their courses.  

Options for Online Exams  

OWL Tests and Quizzes  

  • Step by Step Instructions for using OWL Tests & Quizzes 
  • Tips for Online Exams  
  • OWL Help  
  • If you are concerned about issues of Academic Integrity, consider adopting Question Pools and randomizing the questions  
  • For student accessibility, it is possible to allow extra time for students to complete exams in OWL Tests & Quizzes, as well as Gradescope  

Remote Proctoring  

Remote proctoring is available using Proctortrack. For more information about remote proctoring, please click here to visit Western's remote proctoring website  

Detailed instructions for setting up Proctortrack evaluations may be found on Extranet:  

Further questions about remote proctoring can be sent to examcentral@uwo.ca 

Gradescope  

  • An online grading tool that also has the capacity to administer tests and quizzes, now a centrally supported Western University tool 
  • The article Gradescope is Now Centrally Supported provides an introduction to Gradescope, as well as links to help documentation
  • To request Gradescope be added to your OWL course site, please contact the WTS Helpdesk  

STEP 3: Student Resources for Online Exams 

Be sure that your students are provided answers to common student concerns below:    

  • To whom and how do students report issues? 
  • Who will be available to address any issues (if some arise)? 
  • What is the back-up plan if a system fails during an assessment? 

Resources to share with your students:  

STEP 4: Where to Get Help 

CTL, WTS, and the OOR are here to help with the following support measures:  

  1. WTS/CTL Daily Exam Drop-In Q&As: 1:00 –2:00 p.m.  
Wed, Dec 15 – Friday, Dec 17: Register here  
Mon, Dec 20 – Wednesday, Dec 22: Register here 
  1. Remote Proctoring Drop-In Sessions:  
Wed, Dec 15, 3:00 - 4:00 p.m. Register here  
Thurs, Dec 16 10:00 -11:00 a.m. Register here 
  1. WTS Helpdesk Tickets
  2. eLearning support email: elearning-support@uwo.ca 
  3. One-on-one ITRC appointments are available by contacting the WTS Helpdesk